In a previous post I had mentioned that the easiest way to
get Animated Step-by-Steps into your Microsoft PowerPoint App is to use a
storage provider such as DropBox. Although I typically use my Dropbox account
for this purpose, other options such as iCloud
and Google Drive are equally
viable.
After downloading your Animated Step-by-Step files, place them in your preferred storage option
(e.g., Dropbox, Google Drive, iCloud). Open up the Microsoft PowerPoint app.
You must now link the App to the storage provider where your Animated
Step-by-Steps reside.
Here is the sequence of steps needed to establish a link to a storage option:
Select the ... More option in the second
column from the left.
This automatically
defaults the location to your iCloud account. If you wish to link to a different
storage account (such as Google Drive or Dropbox), select Locations in the upper left corner.
A dropdown menu
will appear. Select More ... if you want an option other than iCloud.
Select from the
storage options displayed. Then select Done.
Once you have linked to your preferred storage option, you
will be using the Open button (bottom of the far left column) to
import files into the Microsoft PowerPoint app. As illustrated, I have several Animated
Step-by-Step files in my DropBox. When I select Open I am able to view and select from the files that reside in my
Dropbox. Sometimes when I’m importing a file, I will get a ‘file too big’ error message. I’m not sure
why this occurs but when I try a second time it routinely works. Whew!
Although you need an internet connection to import files
into the app, you do not need an internet connection to use files you’ve
already imported. Use the Recent button to load
previously imported files.
Given the average size of the Animated Step-by-Step files
(about 25 MB) you should be able to import 7 or 8 files before you exceed the
200 MB limit for the app. If this occurs you must remove some recent files that
you no longer need to make room for new files. To do this select the little open box + arrow icon. A drop down menu
will appear giving you the option of selecting Remove from Recent. Poof, it
disappears making room to import a new file using the Open
button (bottom far left column).
A final note … when
using the free version of the Microsoft PowerPoint app you can 'read' but
not edit files. Hopefully, this will not be a problem as the Animated Step-by-Step
files are read only files.
… ’til the next post …
© 2015 Carol Goossens’, Ph.D.
canadiangoosse@gmail.com
